Rules and Regulations
By registering for Varsity Hackathon 2025 (V HACK 2025), participants agree to adhere to the following Rules and Regulations as outlined below.
ELIGIBILITY
- Participants must be undergraduate students currently enrolled in Malaysian Higher Education Institutions, Program Partner Universities (overseas), or other accredited universities.
- Participants must be at least 18 years old by the year 2025.
- Individuals in privileged roles, such as organizers, judges, mentors, and partner representatives, are not eligible to participate.
PARTICIPATION
- Teams may consist of a minimum of one participant (solo) and a maximum of four participants. (๐๐จ๐ญ๐: Participants are responsible for finding team members on their own if they do not wish to join solo).
- Registration to participate in V HACK 2025 is free of charge.
- To participate in the event, registrations must be done online on the V HACK 2025 official website at https://vhackusm.com/
- All participants within a team may have members from the same university or different universities.
- All participants are required to attend all sessions, including sub-events, throughout the competition.
- Tampering with the registration process, event flow, or results will lead to immediate disqualification.
- Participants must treat all attendees, judges, mentors, and collaborators with respect and courtesy.
SUBMISSION
- The submitted solution must be related to the case study selected by the team.
- The submission of solutions must be completed online through the participant dashboard available on the official website of V HACK 2025.
- Submissions must not have been published previously, exhibited publicly, or selected as a winner in any other hackathon. All work on the project must be done throughout the hackathon.
- Participants must choose one of the three domains during submission: ๐ ๐ข๐ง๐ญ๐๐๐ก & ๐๐ฅ๐จ๐๐ค๐๐ก๐๐ข๐ง, ๐๐ & ๐๐๐ญ๐ ๐๐๐ข๐๐ง๐๐, and ๐๐จ๐ & ๐๐ง๐ ๐ข๐ง๐๐๐ซ๐ข๐ง๐ .
- Each participant can only submit for ๐จ๐ง๐ ๐๐๐ฌ๐ ๐ฌ๐ญ๐ฎ๐๐ฒ ๐๐ง๐ ๐จ๐ง๐ ๐๐จ๐ฆ๐๐ข๐ง. If found violating this rule, both submissions will not be counted.
- Bonus marks will be awarded to those who submit a solution for the ๐๐จ๐ง๐ฎ๐ฌ ๐๐๐ฌ๐ ๐ฌ๐ญ๐ฎ๐๐ฒ ๐ฌ๐๐ญ ๐๐ฒ ๐จ๐ฎ๐ซ ๐๐ฅ๐๐ญ๐ข๐ง๐ฎ๐ฆ ๐ฌ๐ฉ๐จ๐ง๐ฌ๐จ๐ซ.
- The submission and all components thereof must be the participantโs ๐จ๐ซ๐ข๐ ๐ข๐ง๐๐ฅ product. However, appropriate referencing to current available solutions is allowed.
- Participants are not allowed to plagiarise the ideas of other participants.
- All submissions must be within the stated deadline. Any incomplete, illegible, misdirected or late submissions will not be considered.
- Any submissions that are considered (in the absolute discretion of the organisers) to be dangerous, vulgar, offensive, indecent, illegal, racist, plagiarised, offensive, cruel or fraudulent, or infringe on the rights or copyright of others will be immediately disqualified.
- Participants own the rights to their own submissions.
AWARDS
- All prizes are to be shared between all team members.
- Prizes are non-transferable and must be redeemed by the designated winner(s).
- The decision on the selection of winners by the judges and organisers of V HACK 2025 is final and binding. No form of appeal will be entertained.
- The ๐ก๐ข๐ ๐ก๐๐ฌ๐ญ-๐ฌ๐๐จ๐ซ๐ข๐ง๐ ๐ฌ๐ฎ๐๐ฆ๐ข๐ฌ๐ฌ๐ข๐จ๐ง for each bonus case study will be awarded in the preliminary round.
- In the final round, participants will compete against each other ๐ซ๐๐ ๐๐ซ๐๐ฅ๐๐ฌ๐ฌ ๐จ๐ ๐ญ๐ก๐๐ข๐ซ ๐๐ก๐จ๐ฌ๐๐ง ๐๐จ๐ฆ๐๐ข๐ง.
CODE OF CONDUCT
- All attendees, partner companies, and the V HACK 2025 Organising Committees are required to agree with the following code of conduct. Organisers will enforce this code throughout the event. We expect cooperation from all participants to ensure a safe environment for everybody.
- Our hackathon is committed to providing a safe, inclusive, and harassment-free environment for all attendees, regardless of gender, age, race, nationality, religion, or any other status.
- We do not tolerate harassment of hackathon participants in any form. Sexual language and imagery are not appropriate at any hackathon venue, including the submissions, sessions, presentations, demos, workshops, any parties associated with the hackathon, social media or any other online media.
- We hereby explicitly note that the submissions created at V HACK 2025 are equally subject to the anti-harassment policy. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact any V HACK 2025 Organising Committees immediately.
- Hackathon participants violating these rules may be sanctioned or expelled from the hackathon at the discretion of the V HACK organisers. Participants are encouraged to report any violation of these rules to the organisers via email so appropriate actions can be taken as soon as possible.
LIABILITY
- The V HACK 2025 Organising Committees reserve the right to modify the rules and regulations without prior notice. The committees will notify the participants of any changes via the main communication channels at the earliest convenience. Participants hold the responsibility to constantly check the communication channels for updates.
- The V HACK 2025 Organising Committees reserve the right, at their sole discretion, to eliminate or disqualify any participants or teams regarded as being in breach of these rules and regulations.
- Participation of V HACK 2025 is at the participantโs sole risk. To the extent permitted by law, the Organising Committees will not accept any responsibility for any damage, loss, liabilities, injury, costs, expenses or claims suffered by participants or any third parties arising out of or in connection with the competition and/or accepting a prize.
DATA PROTECTION
- Any personal information that participants share with the V HACK 2025 Organising Committees will be kept secure and only used in line with these rules and regulations (such as participant identification) unless the consent has been given by the participants for specific purposes.